Situation 1. A company from the Netherlands producing measuring instruments for the oil and gas industry concluded a contract for the delivery of its products to Russia. It became apparent in the course of implementing the contract that the instruments must have special Russian certificates.
The Dutch applied for consultation to a private Russian certification agency. With the aid of experts, a programme of technical tests was drawn up taking into account the Russian requirements for the production capacity of the supplier company. As a result of these tests, the company was able to obtain the necessary certificates.
Remember: to obtain a Russian certificate for any technical device, special technical tests must be conducted. The results of the tests must also be drawn up to an established standard and in accordance with the requirements of the Russian regulatory authorities.
Exporters must clear up all the details connected with obtaining certificates during the process of preparing to enter the Russian market. Lack of information in this matter can lead to unforeseen expenses, delays, and even failure to deliver.
Situation 2. A Turkish company distributing finishing materials from an American producer studied the prospects of entering the Russian market. The company received a proposal to conclude a contract for the delivery of products to Russia. In the course of the negotiations, the question arose of who would undertake to draw up the technical certificates. The Turks applied to Russian specialists for consultations.
They found out in the certification agency that either the supplier or the purchaser of the goods could undertake to draw up the certificate. Since this process takes time and money, the expenses are usually undertaken by the party with the greatest interest in the deal. However, it must be remembered that the one who draws up the certificate will be the owner of it.
Of course it is more profitable for the supplier to pass the expenses and concerns of certification onto the purchaser. But then these certificates cannot be used in concluding deals with other clients, who may refuse to draw up the certificates at their own expense.
The Russian company’s experts commented that if it is a matter of test batches, one-off deals or concluding a contract with an exclusive distributor, there is no sense in spending money on drawing up Russian certificates. But if the company is going to develop its business in Russia on a large scale, the absence of certificates will limit its development. In this case it is more profitable to obtain one’s own certificate for one’s own product, so that then it can be sent to various purchasers without delay. Furthermore, the presence of a certificate is beneficial from a marketing point of view, since it demonstrates to the purchaser the serious intentions of the supplier.
When concluding a contract to deliver products to Russia, it must be clearly defined which party undertakes to draw up the technical certificates.
Situation 3. A company from the UK delivers technical equipment for painting and lacquering to Russia. Difficulties have arisen in connection with the introduction of a technical regulation of the Customs Union (the Eurasian Economic Union) which consists of Russia, Belarus, Kazakhstan, Kyrgyzstan and Armenia. This regulation established that applications for Russian technical declarations can now only be submitted by legal entities registered on the territory of Russia. A declaration is required to declare that the imported products comply with Russian technical standards and norms. The British brought in a Russian certification agency to solve the problem.
The question then arose of the need to open an official office in Russia to make it possible to draw up declarations for the company’s products. In the course of consultation with Russian specialists, two variants were discussed. It would be possible for the company to register and maintain its own company on the territory of Russia. It would also be possible to entrust the job of drawing up declarations to a Russian organization.
The British company calculated that it would not be profitable to maintain their own office in Russia just for the sake of drawing up technical declarations. Therefore a contract was concluded with the Russian certification agency for it to undertake the responsibility for the quality of the supplied products. By this means the agency undertook to supply applications for technical declarations for the British manufacturer’s products, and then to hand over the completed documents to it.
Russian customs check that the company named in the declaration as the applicant really does have an appropriate contract with the supplier company. If discrepancies are discovered, the goods will not be permitted to enter Russia.
It should be remembered thatthe certification applicant has the right to keep the technical declarations unless otherwise stipulated by the contract. So to avoid misunderstandings, the foreign supplier must establish in the contract that the drawn-up documents will be passed by the applicant to the other party.